Yealink Video Conferencing Quick Reference Guide

Pre-Booking a Meeting Room

From your computer or mobile device:

1. Open Outlook or Microsoft Teams.
2. Create a New Teams Meeting.
3. Add your colleagues and the meeting room’s email address (e.g., Falmouth@goonvean.com) as a required attendee or as the meeting location.
4. Set the desired date and time, then send the invitation.

On the room’s touch panel:

• When you enter the room, your scheduled meeting will be displayed on both the main screen and the touch panel.
• Tap Join next to your meeting to start the call.

Starting an Ad-Hoc Meeting

Option 1 – Using the Touch Panel

1. Wake the Touch Panel by tapping the screen if it’s in sleep mode.
2. Press Meet Now.
3. (Optional) Invite participants:
   • A search box will appear.
   • Tap the keyboard icon and enter a participant’s name or email address.
4. Tap Start Meeting to begin.

Option 2 – Using Microsoft Teams (Meet Now)

1. Open your Teams Calendar and select Meet Now.
2. Tick Room Audio and select the correct room from the list.

⚠️ Note: This feature will not work if connected to Guest Wi-Fi.

3. Click Join Now.
4. Accept the call on the touch panel when prompted.
5. Once connected, you can add additional participants directly from Teams.

Option 3 – Direct Sharing via Yealink Meeting Pod

1. If a Yealink USB Meeting Pod is available in the room:
   • Connect it to your laptop via USB.
   • Run the software when prompted.
2. Your screen will automatically be shared as a second display.